Point To Point - Camp Sweeney

Camp Sweeney offers a fully staffed, charter travel service for campers traveling to and from DFW Airport for first, second, or third session.

POINT TO POINT DETAILS AND INSTRUCTIONS

Our goal is to make each camper’s travel experience as convenient, safe, and F-U-N as possible! To ensure that all arrivals and departures are on time, we ask that parents book flights in accordance with Camp Sweeney’s arrival and departure windows:

Arrival Window: Saturday before opening Sunday, 2:00 – 6:00 PM
Upon arrival at DFW airport, a Camp Sweeney staff member will meet each camper at their respective gate* and escort them to a designated meeting area. Staff members will notify parents via phone or text once the camper de-boards. Staff members will assist each camper in collecting their luggage from baggage claim and loading their belongings onto the charter bus. Campers and their belongings will be supervised by a Camp Sweeney staff member at all times. Travel manifests are generated from information provided in Camp Sweeney’s Point to Point application form. Please make sure your camper’s flight information is accurate. Upon arrival at Camp Sweeney, staff members will notify parents via phone or text.
*Staff members are subject to individual airline policies. For older campers, staff members may not be granted a gate pass by the airline. These campers will be given specific instructions on where to meet staff members upon arrival.

Departure Window: Thursday closing day, after 1:30 PM (return time for flight home)
Prior to departing from Camp Sweeney on charter buses, staff members will ensure that each camper’s belonging are appropriately packed for air travel. Upon arrival to DFW Airport, staff members will escort campers through check-in, baggage check, and security and then to their respective gate. Staff members will remain with campers until airline representatives escort campers onto their plane. Staff members will notify parents via phone or text once the camper boards the plane.

Fees

Round Trip Point to Point – $1,400 – Arriving the day prior to Opening Day and departing on Closing Day

One Way Point to Point – $900 – Arriving the day prior to Opening Day or departing on Closing Day

Cost of flight/baggage fees is not included in the point-to-point fee.

Travel Staff Training

As part of our staff training and orientation program, all staff members are trained in travel safety, camper health and diabetes monitoring, emergency procedures, and check-in/check-out protocols. Staff members carry diabetes testing and treatment supplies at all times. In addition, all of our staff carry cell phones for communication with program and office staff.

Electronic Restrictions

Due to privacy concerns and to create an experience free and “un-tethered” from electronics, transmittable devices such as cell phones or tablets with data plans are not permitted at Camp Sweeney. However, Point to Point campers are allowed to carry cell phones for communicating with parents while they are in route to and from Camp Sweeney. Upon arrival at camp, all electronic devices are labeled and secured for the duration of the session. These devices are delivered back to campers at the end of the session. Non-transmittable devices such as iPods, mp3 players or tablets without data plans are permitted while traveling but not upon arrival at Camp Sweeney.

Meals

For campers traveling to camp on the Saturday before opening day, dinner is provided to all campers upon arrival. For campers traveling home from camp on closing Thursday, Camp Sweeney will provide lunch and snacks (where applicable) at DFW Airport. All charter buses are supplied with diabetes testing supplies, juice, emergency equipment, and bottled water for camper use.

Flight Delays

Camp Sweeney will make best efforts to communicate with parents regarding flight delays for departing campers; however we ask each parent or guardian monitor their camper’s flight status. In the case of a flight delay, our staff members will supervise, monitor and assist the parent or guardian in making alternative arrangements for each camper as needed. With regard to inbound flight delays, we ask that each parent or guardian notify the Camp Sweeney office as soon as they are aware of any change in schedule.

Unaccompanied Minors

While Unaccompanied Minor (UA) policies vary by airline, typically they apply to children under the age of 12 flying alone or not traveling with an accompanying passenger over the age of 12. It is the reponsibility of the parent or guardian to understand and comply with UA policies based on their airline of choice, including payment of any UA fees. In most cases, airlines require contact information for the pick-up designee at the arrival airport. Information regarding the Camp Sweeney designee will be sent out approximately two weeks in advance or can otherwise be found by contacting the Camp Sweeney office in May.

DFW Airport

The Dallas Fort Worth International Airport services many airlines and offers non-stop service most major US cities.

Luggage Tags

Designated Camp Sweeney luggage tags will be mailed two weeks prior to the beginning of the session. Please be sure to clearly mark and tag each piece of luggage with these tags so that staff members can easily identify your child’s luggage at the airport. For further convenience, campers may choose to ship their luggage to and from camp via FedEx or UPS. Shipment of luggage/belongings is not included in the point to point service fee.